Packaging Guide: How to Properly Package Mail to Avoid Additional Shipping Charges

Proper Packaging for International Mail to Avoid Additional Charges

To ensure that your international mail is properly packaged and to avoid any additional charges, please carefully read the following guidelines:

 

There are two situations that may result in additional charges:

（1）Package Size Too Small to Affix Shipping Label and Standard Invoice

Before sending out your package, the sender needs to print the shipping label and standard invoice. Affix the shipping label securely onto the package, and hand over the standard invoice to the courier. Upon receiving the package, the courier will place the standard invoice into a designated transparent bag measuring 29cm X 18cm, and then affix it onto the package.

 

If the package's surface area is insufficient to fully affix the shipping label (as shown in the image below):

Alternatively, if the package size is smaller than 29cm X 18cm and cannot accommodate the transparent bag provided by the courier (as shown in the image below), the courier will place the package inside a larger courier bag, resulting in increased volume. This discrepancy in measured weight between the courier and the sender may lead to additional shipping charges.

To avoid the aforementioned situations, we recommend that you prepare your own transparent sealable bag and follow the packaging guidelines below:

 

Packaging-Guide（1）

1.  Place the shipping label inside the self-prepared transparent sealable bag and affix it onto the cardboard box, ensuring that the shipping label is fully visible.

**The transparent sealable bag can be purchased at stationery stores or alternatively, you can use a resealable plastic bag as long as it is transparent and allows for clear display of the barcode on the shipping label.

**Error demonstration: Please do not fold the waybill label in half**

2. Fold the standard invoice to the appropriate size and put it in a transparent sealed bag (behind the waybill label)

3. Finally seal the transparent sealing bag

 

（2）：Not using cardboard boxes, courier bags, or any packaging materials to package the items for shipment.

Some shipped items may already have their own packaging boxes, but they are often not sturdy enough and are prone to damage during the shipping process. This can potentially affect the insurance coverage for the package or cause delays in delivery. Therefore, the courier may place unpackaged items into a courier bag, resulting in additional shipping charges due to the increased size of the bag.

You can choose to use appropriately sized cardboard boxes or courier bags to package the items. If using a courier bag, please ensure that it is tightly wrapped around the items to avoid any unnecessary protrusions that may increase the volumetric weight.

 

How to calculate package volumetric weight?？

The courier company uses an electronic measurement system to measure both the actual weight and volumetric weight of the package. The higher of the two values will be used to calculate the shipping cost. For example, if the volumetric weight is greater than the actual weight, the shipping cost will be calculated based on the volumetric weight. The measurement system uses cameras to scan the package (refer to the image below) and measure its length, width, and height to calculate the volumetric weight. Therefore, it is best to tightly wrap the package in the courier bag and avoid any unnecessary protrusions or corners.

Packaging-Guide（2）

To avoid incurring additional shipping charges, please use appropriately sized courier-specific boxes or bags to package the items for shipment. Additionally, if using a courier bag, please fold and secure any excess protrusions of the bag and ensure that the edges are properly sealed (as shown in the image below).

If you have any questions or concerns regarding packaging, please feel free to contact Fuuffy customer service 。

 

More about packaging article

1. Tutorial: Sending Small Packages Internationally - Save on Shipping Costs with Packaged International Small Packet! Detailed Packaging Guide and Important Considerations. 

2. How to pack？

3. Sending Packages from Hong Kong to Overseas: Hongkong Post or International Courier - Which is Cheaper and Faster?